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BY
LAWS ARTICLE I MEMBERSHIP SECTION 1. Requirements for Membership. Any person firm, association, corporation, or body politic or subdivision thereof will become a member of Hickman-Fulton Counties Electric Cooperative Corporation (hereinafter called the "Cooperative") upon receipt of electric service from the Cooperative, provided that he or it has first:
No member may hold more than one membership in the Cooperative, and no membership in the Cooperative shall be transferable, except as provided in these bylaws. SECTION 2. Membership Certificates. Membership in the Cooperative shall be evidenced by a membership certificate which shall be in such form and shall contain such provisions as shall be determined by the board. Such certificate shall be signed by the President and by the Secretary of the Cooperative and the corporate seal shall be affixed thereto. No membership certificate shall be issued for less than the membership fee fixed in these bylaws, nor until such membership fee has been fully paid. In case a certificate is lost, destroyed or mutilated a new certificate may be issued therefor upon such uniform terms and indemnity to the Cooperative as the board may prescribe. SECTION 3. Membership Fees. The membership fee shall be as prescribed by the Board of Directors, upon the payment of which a member shall be eligible for one service connection. SECTION 4. Purchase of Electric Energy. Each member shall, as soon as electric energy shall be available, purchase from the Cooperative all electric energy used on the premises specified in his application for membership, and shall pay therefor at rates which shall from time-to-time be fixed by the board. It is expressly understood that amounts paid for electric energy in excess of the cost of service are furnished by members as capital and each members shall be credited with the capital so furnished as provided in these bylaws. Each member shall pay to the Cooperative such minimum amount regardless of the amount of electric energy consumed, as shall be fixed by the board from time-to-time. Each member shall also pay all amounts owed by him to the Cooperative as and when the same shall become due and payable. SECTION 5. Termination of Membership.
ARTICLE II RIGHTS AND LIABILITIES OF MEMBERS SECTION 1. Property Interest of Members. Upon dissolution, after
SECTION 2. Non-liability for Debts of the Cooperative. The private property of the members shall be exempt from execution or other liability for the debts of the Cooperative and no members shall be liable or responsible for any debts or liabilities of the Cooperative. ARTICLE III MEETING OF MEMBERS SECTION 1. Annual Meeting. The annual meeting of the members shall be held during the months of June or July of each year beginning with the year 1937, provided, that, for cause sufficient to it, the Board of Directors may fix a different date for such annual meeting not more than forty-five (45) days prior or subsequent to the day otherwise established for such meeting in this Section. The annual meeting will be held at such place within a county served by the Cooperative, as selected by the board and which shall be designated in the notice of the meeting, for the purpose of electing board members, passing upon reports for the previous fiscal year and transacting such other business as may come before the meeting. It shall be the responsibility of the board to make adequate plans and preparations for the annual meeting. Failure to hold the annual meeting at the designated time shall not work a forfeiture or dissolution of the Cooperative. SECTION 2. Special Meetings. Special meetings of the members may be called by resolution of the board, or upon a written request signed by any three board members, by the President, or by ten per centum or more of all the members, and it shall thereupon by the duty of the Secretary to cause notice of such meeting to be given as hereinafter provided. Special meetings of the members may be held at any place within one of the counties served by the Cooperative as designated by the board and shall be specified in the notice of the special meeting. Same shall be on such date, not sooner than thirty-five (35) days after the call for such meeting is made or a petition therefore is filed, and beginning at such hour as shall be designated by him or those calling or petitioning for the same. SECTION 3. Notice of Members' Meetings. Written or printed notice stating the place, day and hour of the meeting and, and in case of a special meeting or an annual meeting at which business requiring special notice is to be transacted, the purpose or purposes for which the meeting is called, shall be delivered not less than ten days nor more than twenty-five days before the date of the meeting, either personally or by mail, by or at the direction of the Secretary, or upon a default in duty by the Secretary, by the persons calling the meeting, to each member. If mailed, such notice shall be deemed to be delivered when deposited in the United States mail, addressed to the member at his address as it appears on the records of the Cooperative, with postage thereon paid. The failure of any member to receive notice of an annual or special meeting of the members shall not invalidate any action which may be taken by the members at any such meeting. SECTION 4. Quorum. As long as the total number of members does not exceed five hundred, ten per centum of the total number of members shall constitute a quorum. In case the total number of members present in person shall exceed five hundred, fifty members or two and one-half per centum of the members, present in person, whichever shall be the larger, shall constitute a quorum. If less than a quorum is present at any meeting, a majority of those present in person may adjourn the meeting from time-to-time without further notice. The minutes of each meeting shall contain a list of the members present in person. SECTION 5. Voting. Each member shall be entitled to only one vote upon each matter submitted to a vote at a meeting of the members. All questions shall be decided by a vote of a majority of the members voting thereon in person, except as otherwise provided by law, the articles of incorporation or these bylaws. SECTION 6. Proxies. At all meetings of members, a member may vote by proxy executed in writing by the member. Such proxy shall be filed with the Secretary before or at the time of the meeting. No proxy shall be voted at any meeting of the members unless it shall designate the particular meeting at which it is to be voted, and no proxy shall be voted at any meeting other than the one so designated or any adjournment of such meeting. No member shall vote as proxy for more than two (2) members at any meeting of the members except where such person is exercising a proxy in connection with the borrowing of funds from United States of America or a sale, mortgage, lease or other disposition or encumbrance of property to United States of America or any agency or instrumentality thereof or in connection with an amendment to the articles of incorporation of the Cooperative. No proxy shall be valid after sixty (60) days from the date of its execution, the presence of a member at a meeting of the members shall revoke a proxy theretofore executed by him and such member shall be entitled to vote at such meeting in the same manner and with the same effect as it he had not executed a proxy. SECTION 7. Order of Business. The order of business at the annual meeting of the members and, so far as possible, at all other meetings of the members, shall be essentially as follows, except as otherwise determined by the members at such meeting:
ARTICLE IV BOARD MEMBERS SECTION 1. General Powers. The business and affairs of the Cooperative shall be managed by a board of five (5) members which shall exercise all the powers of the Cooperative except such as are by law, the articles of the incorporation or these bylaws conferred upon or reserved to the members. SECTION 2. Election and Tenure of Office. The persons named as board members in the articles of incorporation shall compose the board until the first annual meeting or until their successors shall have been elected and shall have qualified. Members of the board shall be elected by secret ballot at each annual meeting of the members beginning with the year 1937, by and from the members, to serve until the next annual meeting of the members or until their successors shall have been elected and shall have qualified. If an election of board members shall not be held on the day designated herein for the annual meeting, or at any adjournment thereof, a special meeting of the members shall be held for the purpose of electing board members within a reasonable time thereafter. Board members may be elected by a plurality vote of the members. The directors shall be elected for a term of three (3) years beginning in 1984 to be phased in as follows: they shall be elected from District No. 3 and District No. 5 for a 3 year term at the Annual Meeting in 1984, the director from District No. 2 shall be elected for a 2-year term at the Annual Meeting in 1984. The directors from Districts No. 1 and No. 4 shall be elected for a 3-year term at the Annual Meeting in 1985, and the director from District No. 2 shall be elected for a 3 year term at the Annual Meeting in 1986. After this has been phased in all directors from all districts shall be elected for 3-year terms thereafter. SECTION 3. Voting Districts. The territory served or to be served by the Cooperative shall be divided into five (5) districts, each of which shall contain as nearly as possible the same number of members. Each district shall be represented by one board member. The original five districts shall be as follows:
SECTION 4. Qualification. No person shall be eligible to become or remain board member of the Cooperative who:
SECTION
S. Nominations. It shall be the duty of the board to appoint, not
less than thirty days nor more than sixty days before the date of a meeting
of the members at which board members are to be elected, an Advisory Board
which shall be convened to act as a nominating committee. No member of
the board may serve on such Advisory Board. The Advisory Board, keeping
in mind the principal of equitable representation, shall prepare and post
at the principal office of the Cooperative at least twenty days before
the meeting a fist of nominations for board members which shall include
at least one candidate for each board position to be filled by the election.
The Secretary shall be responsible for mailing with the notice of the
meeting or separately, but at least ten days before the date of the meeting,
a statement of the number of board members to be elected and the names
and addresses of the candidates nominated. Any fifteen or more members
acting together may make other nominations by petition and the Secretary
shall post such nominations at the same place where the fist of nominations
by the Advisory Board is posted. Nominations made by petition, if any,
must be received at least 30 days before the meeting to be included on
the official ballot No other nominations may be made other than as set
forth herein. Upon establishment of the fact that a nominee for director
lacks eligibility under this Section or as may be provided elsewhere in
these Bylaws, it shall be the duty of the chairman presiding at the meeting
at which such nominee would otherwise be voted upon to disqualify such
nominee. SECTION 11. Reports. The officers of the Cooperative shall submit at each annual meeting of the members reports covering the business of the Cooperative for the previous fiscal year. Such reports shall set forth the condition of the Cooperative at the close of such fiscal year. ARTICLE V MEETINGS OF BOARD SECTION 1. Regular Meetings. A regular meeting of the Board shall be held without notice, immediately after, and at the same place as, the annual meeting of the members. A regular meeting of the board shall also be held monthly at such time and place within one of the counties served by the Cooperative as designated by the board. Such regular monthly meeting may be held without notice other than such resolution fixing the time and place thereof. SECTION 2. Special Meeting. Special meetings of the Board may be called by the President or by any three board members, and it shall thereupon be the duty of the secretary to cause notice of such meeting to be given as hereinafter provided. The President or board members calling the meeting shall fix the time and place for the holding of the meeting. SECTION 3. Notice of Board Meetings. Written notice of the time, place and purpose of any special meeting of the Board shall be delivered to each board member either personally or by mail, by or at the direction of the Secretary, or upon a default in duty by the Secretary, by the President or the board member calling the meeting. If mailed, such notice shall be deemed to be delivered when deposited in the United States mail addressed to the board member at his address as it appears on the records of the Cooperative, with postage thereon prepaid, at least five days before the date set for the meeting. SECTION
4. Quorum. A majority of the Board shall constitute a quorum, provided,
that if less than such majority of the board is present at said meeting,
a majority of the board present may adjourn the meeting from time-to-time;
and provided further, that the Secretary shall notify any absent board
members of the time and place of such adjourned meeting. The act of a
majority of the board members present at a meeting at which a quorum is
present shall be the act of the board, except as otherwise provided in
these bylaws.
SECTION 5. Vice-Chairman. In the absense of the Chairman, or in the event of his inability or refusal to act, the Vice-Chairman shall perform the duties of the Chairman, and when so acting shall have all the powers of and be subject to all the restrictions upon the Chairman. The Vice-Chairman shall also perform such other duties as from time-to-time may be assigned to him by the board. SECTION 6. Secretary. The Secretary shall be responsible for:
SECTION 7. Treasurer. The Treasurer shall be responsible for:
SECTION 8. President The board may appoint a President who may be, who shall not be required to be, a member of the Cooperative. The President shall perform such duties and shall exercise such authority as the board may from time-to-time vest in him. SECTION 9. Bonds of Officers. The Treasurer and any other officer or agent of the Cooperative charged with responsibility for the custody of any of its funds or property shall be bonded in such sum and with such surety as the board shall determine. The board in its descretion may also require any other officer, agent or employee of the Cooperative to be bonded in such amount and with such surety as it shall determine. ARTICLE VII DISPOSITION OF PROPERTY The Cooperative may not sell, lease or otherwise dispose of any of its property other than:
unless the Board of Directors is authorized to do so by a majority of the total membership. Due notice shall be given to all members of the disposed sale, lease or other disposition of such property. The Board of Directors, without authorization by the members, shall have full power and authority to authorize the execution and delivery of a mortgage or mortgages or a deed or deeds of trust upon, or the pledging or encumbering of any or all of the property, assets, rights, privileges, licenses, franchises, and permits of the Cooperative, whether acquired or to be acquired, and wherever situated, as well as the revenues and income therefrom, upon such terms and conditions as the Board of Directors shall determine to secure any obligation of the Cooperative to United States of America or any instrumentality or agency thereof; provided further that the board may upon the authorization of a majority of those members of the Cooperative present at a meeting of the members thereof, sell, lease, or otherwise dispose of any or all of its property to another Cooperative or foreign corporation doing business in this State pursuant to the Act under which this Cooperative is incorporated. ARTICLE
VIII SEAL ARTICLE IX FINANCIAL TRANSACTIONS SECTION 1. Contracts. Except as otherwise provided in these bylaws, the board may authorize any officer or officers, agent or agents to enter into any contract or execute and deliver any instrument in the name and on behalf of the Cooperative, and such authority may be general or confined to specific .instances. SECTION 2. Checks, Drafts, etc. All checks, drafts or other orders for the payment of money, and all notes, bonds or other evidences of indebtedness issued in the name of the Cooperative shall be signed and/or countersigned by such officer or officers, agent or agents, employee or employees of the Cooperative and in such manner as shall from time-to-time be determined by resolution of the board. SECTION 3. Deposits. All funds except petty cash of the Cooperative shall be deposited from time-to-time to the credit of the Cooperative in such bank or banks as the board may select. SECTION 4. Change in Rates. Written notice shall be given to the Administrator of the Rural Electrification Administration of the United States of America not less than ninety days prior to the date upon which any proposed change in the rates charged by the Cooperative for electric energy becomes effective. SECTION 5. Fiscal year. The fiscal year of the Cooperative shall begin on the first day of July of each year and shall end on the thirtieth day of June of the following year. ARTICLE X MISCELLANEOUS SECTION
1. Membership in Other Organizations. The Cooperative shall not become
a member of or purchase stock in any other organization without an affirmative
vote of the members at a duly held meeting, the notice of which shall
specify that action is to be taken upon such proposed membership or stock
purchase, provided, however, that the Cooperative may upon the authorization
of the board, purchase stock in or become a member of any corporation
or organization organized on a non-profit basis for the purpose of engaging
in or furthering the cause of rural electrification, or with the approval
of the Administrator of REA, of any other corporation for the purpose
of acquiring electric facilities. SECTION 3. Policies, Rules and Regulations. The board shall have power to make and adopt such policies, rules and regulations, not inconsistent with law, the articles of incorporation or these bylaws, as it may deem advisable for the management of the business and affairs of the Cooperative. SECTION 4. Accounting System and Reports. The board shall cause to be established and maintained a complete accounting system which, among other things, and subject to applicable laws and rules and regulations of any regulatory body, shall conform to such accounting system as may from time-to-time be designated by the Administrator of the Rural Electrification Administration of the United States of America. The board shall also after the close of each fiscal year cause to be made by a certified public accountant a full and complete audit of the accounts, books and financial condition of the Cooperative as of the end of such fiscal year. A report of such audit shall be submitted to the members at the next following annual meeting. SECTION 5. Area Coverage. The board shall make diligent effort to see that electric service is extended to all unserved persons within the Cooperative area who (a) desire such service and (b) meet all reasonable requirements established by the Cooperative as a condition of such service. SECTION 6. Indemnification of Officers, Directors, Staff Employees and Agents. The Cooperative shall indemnify any person who was or is a party, or is threatened to be made a party to any threatened, pending or completed action, suit or proceeding, whether civil, criminal, administrative or investigative (other than an action by, or in the right of, the Cooperative) by reason of the fact that such person is or was a director, officer, staff employee or agent of the cooperative, or who is or was serving at the request of the cooperative as a director, officer, staff employee or agent of another cooperative, association, corporation, partnership, joint venture, trust or other enterprise, against expenses (including all costs of defense), judgments, fines and amounts paid in settlement actually and reasonably incurred by such person in connection with such action, suit or proceeding, if such person acted in good faith and in a manner such person reasonably believed to be in, or not opposed to, the best interest of the Cooperative, and, with respect to any criminal action or proceeding, had no reasonable cause to believe the conduct of such person was unlawful. The termination of any action, suit or proceeding by judgment, order, settlement, conviction, or upon a plea of nolo contendere or its equivalent, shall not of itself, create a presumption that the person did riot act in good faith and in a manner which such person reasonable believed to be in, or not opposed to, the best interests of the Cooperative, and with respect to any criminal action or proceeding, had reasonable cause to believe that the conduct of such person was unlawful. To the extent that a director, officer, staff employee or agent of the Cooperative has been successful, on the merits or otherwise, in the defense of any action, suit or proceeding referred to in paragraph 1, (and, in addition, actions by or in the right of, the Cooperative) of any claim, issure or matter therein, such person shall be indemnified against expenses (including all costs of defense) actually and reasonably incurred by such person in connection therewith. The indemnity herein provided shall be co-extensive with those authorized under Kentucky Revised Stature 271A.026 and shall be effective in accordance with all of the terms and conditions of such stature. The Cooperative may purchase and maintain insurance on behalf of any person who is or was a director, officer, staff employee or agent of the Cooperative, or who is or was serving at the request of the cooperative as a director, officer, staff employee or agent of another cooperative, association, corporation, partnership, joint venture, trust or other enterprise, against any liability asserted against such person and incurred by such person in any such capacity, or arising out of the status of such person as such, whether or not the cooperative would have the power to indemnify such person against such liability under the provisions of this bylaw. SECTION 7. Rules of Order. Parliamentary procedure at all meetings of the members, of the Board of Directors, of any committee provided for in these Bylaws and of any other committee of the members or Board of Directors which may from time to time be duly established shall be governed by the most recent edition of Robert's Rules of Order, except to the extent such procedure is otherwise determined by law or the Cooperative's Articles of Incorporation or Bylaws. SECTION 8. Advisory Board. An Advisory Board consisting of not less than three (3) nor more than six (6) members from each voting district, the Cooperative shall be elected each year by the board of directors. The Advisory Board shall advise the board on operations of the Cooperative. ARTICLE
XI AMENDMENTS SECTION
6. Removal of Board Member by Members. Any member of the Cooperative
may bring charges against a member of the Board of directors and by filing
with the Secretary of the Cooperative such charges in writing, together
with a petition signed by at least ten per cent of the members of the
Cooperative or 300, whichever is the lesser, may request the removal of
such person from the Board at a regular or special meeting of the members
called for that purpose. Such board member shall be informed in writing
of the charges at least ten days prior to the time of said meeting and
shall have an opportunity at the meeting to be heard in person or by counsel
and to present evidence in respect to the charges. The member or members
bringing the charges shall have the same opportunity and the question
of the removal of the Board member shall be decided by a majority of the
votes cast at the meeting and any vacancy created by such removal may
be filled by vote of the members at such meeting without compliance with
the foregoing provisions with respect to nominations. SECTION 8. Compensation. Board members shall not receive any salary for their services as such, except that members of the Cooperative may by resolution authorize a fixed sum for each day or portion thereof spent on Cooperative business, such as attendance at meetings, conferences, and training programs or performing committee assignments when authorized by the board. If authorized by the board, board members may also be reimbursed for expenses actually and necessarily incurred in carrying out such Cooperative business or granted a reasonable per diem allowance by the board in lieu of detailed accounting for some of these expenses. No board member shall receive compensation for serving the Cooperative in any other capacity, nor shall any close relative of a board member receive compensation for serving the Cooperative, unless the payment and amount of compensation shall be specifically authorized by a vote of the members or the service by the board member or his close relative shall have been certified by the board as an emergency measure.
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